Access procedures

Location

The Historical Archives are based in Treviglio (Bergamo, Italy), at Viale Cassani, 15 – the company’s long-time headquarters.

Internal access and utilization

The Historical Archives are a company department, to all intents and purposes. All SDF Group staff and colleagues have free access, by appointment. The organization and ordering of documents has been designed with the operational needs of the company in mind.

As a general rule, no document is allowed out of the archives for whatever reason. Conversely, documents can be copied and sent to departments or offices requesting them, as quickly as is practically possible.

Documents and other items can be loaned, after agreement and the appropriate insurance cover has been arranged, for shows and cultural initiatives organized by institutions, or by departments, divisions and subsidiaries of the company.

External access and utilization

Access to persons outside the company is governed by precise rules. The Archives can be visited only by appointment. The appointment must be arranged suitably in advance (at least one week beforehand) with the archives staff.

Access is allowed to single persons, or to parties of no more than ten persons. In the event of larger parties wishing to use the facility, groups will be split up admitting one at a time. Since the archives material cannot be understood without assistance, all searches and visits are guided.

Individual appointments can be made by university students or researchers who intend preparing a thesis using materials in the archive. There is a special access procedure for these users.

Visiting times and procedures

The Historical Archives are open for company use and to the public from Monday to Friday, except holidays, from 8:30 A.M. to 12:30 P.M. and from 13:30 P.M. to 17:30 P.M. Appointments to visit can be made only by telephone (++39 0363 421695) or by e-mail (archiviostorico@sdfgroup.com).

Documents can be consulted only in the Reading Room, which is equipped especially for this purpose. Visitors must enter their names in the register, giving their personal identification details; this information will not be disclosed to any third party inside or outside the company, serving exclusively for the purpose of identifying visitors and compiling statistics on numbers and types of users.

The Historical Archives are a no-smoking environment. In addition, persons using the Reading Room are expected to switch off mobile phones for the duration of their visit to the archives, so as not to disturb other people.

Degree theses and university research activities

All those who wish to do their university thesis at the Historical Archives and ask for help from the company must fill out the downloadable form, print it out, sign it and send it in pdf format to the address archiviostorico@sdfgroup.com or via fax to +39 0363 423695.

The student or researcher agrees to place a copy of his/her degree thesis with the SAME Historical Archives, which will be made available to other researchers.

Technical services

No document is allowed out of the archive for whatever reason. Photocopies can however be made internally, and visitors cane request digital photographic, audio and video copies of documents kept in the archive.

Photographs, video and film cannot be shot on the Archive premises without the express permission of the Curator and the External Relations Officer.

Limits on consultation

All documentation kept in the Historical Archives can be consulted, with the exception of:

  • material not yet ordered and catalogued
  • documentation marked “confidential” when placed in the archive by company officers, for a period of five years following the entry date. Once the five years have elapsed, the documentation in question can be viewed
  • strategic company documents dated within the last five years

Web Site

The Historical Archives can be consulted free of charge and can also be accessed from the pages of this web site. It is also possible to request certain types of technical documentation upon payment of a small charge.

You can search the site by selecting the category of your interest (ex: User and Maintenance Booklet, Workshop Manual, etc).

You can then place your orders directly through the net by selecting the single documents and then paying with a credit card the amount of € 15,00 for each manual ordered, being careful to insert the information requested in the spaces indicated on the web form.

Once your payment has been acknowledged, you will have two options:

  • we will send you the CD ROM containing the PDF file, to the address you have put on the form. In this case, you will add the post expenses of € 5,00 to the total amount.
  • you can download your PDF file from the net, if it is available.

If you prefer to pay on delivery, please indicate this in the appropriate space; you will receive a copy of the material requested on a CD ROM in PDF form, by registered mail with payment on delivery.


Additional information

To request additional information regarding the material contained in our Archives, or to set an appointment, please send an e-mail to the following address: archiviostorico@sdfgroup.com or call +39-0363-421695 from Monday to Friday 
from 8:30 A.M. to 12:30 P.M. and from 13:30 P.M. to 17:30 P.M.

We will be pleased to answer all your questions.